Question 1

What is a guideline for the storage of backup copies of electronic medical records?

Accepted Answer

A)   If possible, they should be stored off site in a secure location.
B)   They should be stored in a locked file cabinet in the office.
C)   Their storage area should always be protected from light.
D)   They should be encrypted so that only the system administrator can load them into the computer.E) A) and D)
F) B) and C)

Question 2

In a paper medical record system, how are laboratory reports that are smaller than 9×12 inches often filed?

Accepted Answer

A)   Using chart dividers
B)   From the top as separate short pages
C)   Using mounting sheets, with the oldest report in front on top
D)   Using mounting sheets, with the oldest report at the back on the bottomE) None of the above
F) B) and C)

Question 3

A sorter is a device that facilitates placing documents in alphabetic or numeric order.

Accepted Answer

A) True 
 B)False

Question 4

If Mary Jane Mitchell marries John L. Walker, which of the following names might Mary Jane choose to use as her married name?

Accepted Answer

A)   Mary Jane Walker
B)   Mary Jane Mitchell
C)   Mary Jane Walker-Mitchell
D)   Mary Walker Mitchell
E)   All of the aboveF) A) and B)
G) B) and E)

Question 5

File folders used for paper medical records are similar to looseleaf notebooks.

Accepted Answer

A) True 
 B)False

Question 6

Discuss pros and cons of various filing methods

Accepted Answer

There are several different filing metho...

Question 7

Discuss all levels of governmental legislation and regulation as they apply to medical assisting practice, including FDA and DEA regulations

Accepted Answer

Medical assisting practice is subject to...

Question 8

Electronic medical record systems in one medical office will be able to share information with all other electronic medical record systems.

Accepted Answer

A) True 
 B)False

Question 9

Which of the following makes it easier to find a paper medical record that has been removed from the files?

Accepted Answer

A)   Handing the paper medical record from one person to another until everyone who needs to use it is finished
B)   Filling out a card to place in the outguide for every record that was removed
C)   Placing medical records in stacks that have no more than five records each
D)   Keeping the medical records in good repair by securing loose pages and mending tears
E)   All of the aboveF) All of the above
G) C) and E)

Question 10

The medical record of a Medicare patient must be retained for at least ten years after the last contact with the patient.

Accepted Answer

A) True 
 B)False

Question 11

Which filing system used for paper medical records protects patient identity most successfully?

Accepted Answer

A)   Subject
B)   Alphabetic
C)   Numeric
D)   Cross-indexedE) A) and B)
F) All of the above

Question 12

Describe various types of content maintained in a patient's medical record

Accepted Answer

A patient's medical record contains vari...

Question 13

What must occur before a piece of correspondence can be filed in a patient's paper medical record?

Accepted Answer

A)   It must be indexed.
B)   It must be coded.
C)   It must be annotated.
D)   It must be initialed by the physician.E) B) and C)
F) A) and B)

Question 14

Identify types of records common to the healthcare setting

Accepted Answer

In the healthcare setting, various types...

Question 15

Which of the following is NOT an advantage of using a numeric filing system?

Accepted Answer

A)   It is easier to preserve patient confidentiality.
B)   It is easier to identify patients when several patients have the same name.
C)   Fewer label colors are required to mark the medical records.
D)   A separate system must be maintained to link the patient's name with the numbering system.E) A) and C)
F) A) and B)

Question 16

What is an outguide?

Accepted Answer

A)   A stiff piece of paper or plastic that is placed in a file when a medical record is removed
B)   A metal device that facilitates removing a medical record from the filing cabinet or shelf
C)   A metal divider that is placed on file shelves at specified intervals to support the records
D)   An index card that is filled out to identify who has taken a medical record from the fileE) C) and D)
F) None of the above

Question 17

If two patients have exactly the same name, what information is used to put their medical records in order?

Accepted Answer

A)   Birth date
B)   Chronologic age
C)   Birthplace
D)   Street addressE) C) and D)
F) B) and C)

Question 18

If the terminal digit filing system is used, which of the following medical record numbers comes first in the files?

Accepted Answer

A)   02-19-81-86
B)   19-44-01-10
C)   32-94-47-03
D)   72-81-19-02E) B) and C)
F) B) and D)

Question 19

In what order are documents filed into the medical record?

Accepted Answer

A)   The order in which they are received in the office
B)   With the oldest date first
C)   In reverse chronologic order (most recent first) 
D)   In random orderE) All of the above
F) A) and C)

Question 20

Identify systems for organizing medical records

Accepted Answer

Systems for organizing medical records a...

Exam 41: Medical Records Management

If the terminal digit filing system is used, which of the following medical record numbers comes first in the files?

Correct AnswerverifiedShow Answer

In a paper medical record system, how are laboratory reports that are smaller than 9×12 inches often filed?

Correct AnswerverifiedShow Answer

Discuss all levels of governmental legislation and regulation as they apply to medical assisting practice, including FDA and DEA regulations

Correct AnswerAnswered by ExamLex AIMedical assisting practice is subject to...View AnswerShow Answer

Electronic medical record systems in one medical office will be able to share information with all other electronic medical record systems.

Correct AnswerverifiedShow Answer

A sorter is a device that facilitates placing documents in alphabetic or numeric order.

Correct AnswerverifiedShow Answer

Which filing system used for paper medical records protects patient identity most successfully?

Correct AnswerverifiedShow Answer

What must occur before a piece of correspondence can be filed in a patient's paper medical record?

Correct AnswerverifiedShow Answer

Which of the following makes it easier to find a paper medical record that has been removed from the files?

Correct AnswerverifiedShow Answer

Discuss pros and cons of various filing methods

Correct AnswerAnswered by ExamLex AIThere are several different filing metho...View AnswerShow Answer

What is a guideline for the storage of backup copies of electronic medical records?

Correct AnswerverifiedShow Answer

What is an outguide?

Correct AnswerverifiedShow Answer

Describe various types of content maintained in a patient's medical record

Correct AnswerAnswered by ExamLex AIA patient's medical record contains vari...View AnswerShow Answer

Identify systems for organizing medical records

Correct AnswerAnswered by ExamLex AISystems for organizing medical records a...View AnswerShow Answer

In what order are documents filed into the medical record?

Correct AnswerverifiedShow Answer

File folders used for paper medical records are similar to looseleaf notebooks.

Correct AnswerverifiedShow Answer

Which of the following is NOT an advantage of using a numeric filing system?

Correct AnswerverifiedShow Answer

The medical record of a Medicare patient must be retained for at least ten years after the last contact with the patient.

Correct AnswerverifiedShow Answer

Identify types of records common to the healthcare setting

Correct AnswerAnswered by ExamLex AIIn the healthcare setting, various types...View AnswerShow Answer

If two patients have exactly the same name, what information is used to put their medical records in order?

Correct AnswerverifiedShow Answer

If Mary Jane Mitchell marries John L. Walker, which of the following names might Mary Jane choose to use as her married name?

Correct AnswerverifiedShow Answer

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Medical assisting practice is subject to...
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Answered by ExamLex AI
There are several different filing metho...
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Answered by ExamLex AI
A patient's medical record contains vari...
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Answered by ExamLex AI
Systems for organizing medical records a...
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Correct Answer
Answered by ExamLex AI
In the healthcare setting, various types...
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