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Exam 5: Alphabetic Indexing Rules 9-10

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Question 21

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The words County of, City of, Department of, and Office of are ignored when indexing city, county, or state government names. ​

A) True
B) False

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Question 22

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When storing records by subject title in an alphabetic filing system, the specific job applied for would be Unit 2 for records filed under the subject APPLICATIONS. ​

A) True
B) False

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Question 23

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When two people have the same name, you should look first to see if titles and suffixes differentiate between the names. ​

What is the first level for the filing segment Federal Bureau of Investigation? ​

What is the correct filing order for the following four names? (1) Ohio State Patrol (2) Ohio State Fire Marshall (3) Ohio State Transportation Department (4) Ohio State Health Department ​

What is the second unit for the filing segment Fire Department, City of Seattle? ​

What is the indexed order of the cross-reference for this filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein) ? ​

What is the key unit for the filing segment New York City Police Department? ​

The second unit for the filing segment Illinois State Police is State. ​

What is the key unit for the filing segment Fuerstentum Liechtenstein (English translation: Principality of Liechtenstein) ? ​

You can find the hierarchical order of federal government agencies, offices, and bureaus in the United States Government Manual. ​

Government names are indexed first by the distinctive name of the department, bureau, office, or board. ​

When indexing foreign government names, the English translated version is the first indexing unit. ​

The second unit for the filing segment Transportation Department, City of Atlanta is City. ​

What is the correct filing order for the following four names? (1) Cook County Treasurer (2) Cook County Board of Commissioners (3) Cook County Auditor (4) Cook County Sheriff's Department

When preparing a cross-reference for a foreign government name, use the first word of the key unit as written in the foreign language. ​

What is the correct filing order for the following four names? (1) Applications Clerk Ripley, Adam (2) Applications Clerk Ripley, Jana (3) Applications Clerk Ripley, Adam J. (4) Applications Clerk Ripley, Arthur ​

In an alphabetic filing system, identical names for people and businesses are first sorted by city names.

In an alphabetic filing system, if two people have the same name and live in the same city and state, alphabetize by street name. ​

What is the correct filing order for the following four names? (1) Police Department, City of Memphis (2) Fire Department, City of Memphis (3) Bureau of Public Works, City of Memphis (4) Public Library, City of Memphis ​